Inventory management

In Sharefox, inventory can be managed in three different modes depending on the nature of your products. These settings are configured per product in the admin panel and control how inventory is handled during bookings.

Inventory Options

1. Not Required

• Use this for services or virtual products that don’t need inventory tracking.
• Products with this setting can be booked any number of times without limits.
• No stock levels are tracked, and the product will always appear as available.

2. Stored in Bulk

• Inventory is tracked as a total quantity, not as individual items.
• Best used for products where items are identical and interchangeable (e.g. tents, sauna seats, cables, saddle bags).
• You can increase or decrease the stock level by adjusting the quantity.
• Each booking simply reduces the total available count.

3. Track Units Individually

• Every item is treated as a unique unit — and can be identified via bar code or serial number if set up that way.
• Ideal for products like cars, machines, bikes, or anything high-value that requires item-specific tracking.
• Each item must be added to inventory with its own identifier.
• You can scan items in and out of availability (requires bar-code module) and assign them to orders individually.

Assigning Inventory to Products

To link inventory to a product:

1. Go to the product page in the admin panel.
2. Choose the appropriate inventory tracking method (bottom right).
3. Click "Manage".
4. Add inventory items.
5. For individual tracking, scan items using bar codes or input details per unit.

Managing Inventory Counts

You can also manage your inventory through the Inventory tab:

• Adjust stock levels (bulk or individual).
• Add new items.
• Remove or retire items no longer in circulation.
• View availability per date.